Other Services
Company Name Change
To change the name of a company a Resolution of Members is required and ASIC Form 205 needs to be lodged with ASIC within 14 days of the date of the Resolution or ASIC Late Fees apply.
NCS can prepare all relevant documents, send to you for signing and return to this office with your cheque for $330 payable to ASIC being their fee to process company name change.
Upon your return of the signed documents and ASIC cheque, NCS can electronically lodge the Form 205 with ASIC on your behalf, obtaining certificate of name change immediately for your convenience.
NCS fee for this service is $110 incl GST IF NO NEW FOLD A STAMP COMPANY SEAL REQUIRED.
IF YOU REQUIRE A NEW FOLD A STAMP COMPANY SEAL AN ADDITONAL FEE OF $33 incl GST IS PAYABLE.
*Company Seals are no longer compulsory, however, some financial institutions still require some documents to be signed under seal.
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Reservation of a Company Name
If you wish to reserve a company name, IF it is available, it can be reserved for a period of 2 months.
At the end of the 2 months reservation period, the name can be re-reserved again twice x 2 monthly periods (i.e. can be reserved a maximum of 3 times each for a 2 month period) (6 months in total).
At the end of each 2 month reservation period, the name must either be re-reserved, registered or relinquished.
The ASIC fee for reservation of a company name is $40 each time the name is reserved.
Norfolk Corporate Support (NCS) can prepare and electronically lodge the ASIC form 410 on your behalf for a total cost of $84 including GST and ASIC Fee.
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Title Searches
Title searches are land related documents which are lodged with the relevant Land Titles Office in the relevant State showing details such as the owner of the property and extra details can be provided including, any Caveats, Covenants lodged on the title together with details on Easements & Dealings etc.
Prices do vary depending on amount of information you require and from State to State.
Extra Information at extra cost:
- Connecting Distances
- Copy of Plan
- All Mortgages
Where the information is held Online (eg ALTS titles), we can print the results in our office immediately. Each State provides Online title searches, however, some States do not have all property details available Online as of current date. If title particulars are not Online, a manual search can be requested and faxed within 24 hours and original sent within 3 days. Price do vary according to how many pages etc. A minimum of $33 applies.
Obviously, the more information you can give us to search a particular title, the more accurate your results will be. Information needed to obtain a title search on a certain property is either the volume and folio number; OR if you cannot provide this information we can search by address but we MUST have the correct owner's name. We can obtain volume and folio number for you if you provide the correct address, however, extra fees do apply.
A Property Index Search is a search of an individual/s or company/s name which shows any property owned in a particular State and can be searched in ALL States. Costs do vary in each State and depend on how many State databases searched. If you can be specific when requesting a search and tell us exactly what information you require, it helps us to complete the right type of search without incurring extra fees.
For more information please contact NORFOLK CORPORATE SUPPORT on 03 9466 9990 or 03 9466 9599 or email your enquiry to enquiries@ncs-services.com.au
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Adoption of a new Constitution
All companies registered prior to 9th December 1995 should adopt a new constitution to take full advantage of all the changes in the Corporations Law and also to protect Directors from acting in breach of the company's Articles.
All companies in existence prior to 30th June 1998 that have not amended their Articles of Association (now called "Constitution") or adopted a new constitution are still ruled by old outdated Articles. The old Articles still require the following:
- Annual General Meeting's to be held;
- Minimum of 2 Directors and Shareholders;
- Limit the company to an "Authorised Capital ";
- Compulsory use of a company seal;
- No provision for circulating resolutions or holding meetings taking advantage of new technology;
- The concept of "Par Value " for shares has been abolished;
- Private or Proprietary companies required to have a Registered Office open to the Public;
- Capital Reduction require Court Approval; and
- Old Share Buy-Back rules.
Adopting a Constitution will mean that the company is not ruled by outdated Articles and allow the company the flexibility to have from 1 - 8 directors.
The NSC Fee for Adopting a New Standard Constitution is generally $220.00. If subsequent changes in Directors or Share Holdings are required e.g. an additional $55.00 will be charged to resign a director and/or transfer shares totalling $275.00
NCS will require the following information to prepare an Adoption of New Constitution on you behalf:
- Current Company Details e.g. Company Report or Latest Annual Review Statement
- Copy of current Certificate of Registration showing any name change
- Details of any subsequent changes in Directors / Shareholders, if required
- Copy of old Memorandum and Articles (if share class other than Ordinary)
To discuss your company's special needs for a new constitution, please email enquiries@ncs-services.com.au or telephone Sue Norfolk (9466 9990).
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Auditing and Updating Company Registers
There have been 4 major changes in Corporations Law Reforms since 1995 and keeping up to date is a prime concern.
We can provide onsite support for Accounting Firms and Public Companies at your office to maintain and update Company Registers for both Public and Private companies in accordance with the Corporations Act 2001 ("The Act").
We can assist the Company Secretary of Public Listed Companies with maintaining Company and Share Registers and preparation of
All ASIC forms and compliance.
Since the introduction of Clerp 7 (1 July 2003) every company in Australia has an Annual Review due on the anniversary of its registration, unless it has applied to ASIC for a "Common Review" or different Annual Review date. This has meant that many Accounting Firms who prepare this annual compliance work have to be very organized and have implemented systems to make sure these Annual Reviews are processed properly and on time. A Solvency Minute has to be signed by the Directors of the company within 2 months of the company's Annual Review Date. The Annual Review Fee must be paid within 2 months of the Annual Review Date or ASIC Late Fees apply. Any changes in the company's details must be notified to ASIC within 28 days of the company's Annual Review Date to avoid ASIC Late Fees. Hence it is very important to have an experienced person making sure companies are not paying unnecessary fines.
NCS can provide experienced staff to prepare all ASIC forms and documents to comply with ASIC requirements and the Act at your office or ours.
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Training your staff in ASIC Compliance Work
NCS can provide experienced staff to train your staff in all areas of ASIC compliance, implementing and maintaining systems and preparing changes in company details, lodging of financial statements and updating of company registers.
Please contact our office for further information.
Deregistration of a Company
Before the Australian Securities & Investments Commission (ASIC) will consider an application for Deregistration of a company :-
- all members of the company must agree to the deregistration
- the company must not be carrying on business
- the company's assets must be worth less that $1000
- the company must have paid all ASIC fee and penalties
- the company must have no outstanding liabilities
- the company must not be a party to any legal proceedings
- Any charges registered on the company must be discharged
There must be NO Charges currently registered against the company.
The ASIC require lodgment of Form 6010 and $33 Deregistration Application Fee.
If you would like Norfolk Corporate Support (NCS) to prepare and lodge the documents we will require the following information from you :-
- Company Name, ACN, Registered Office
- Details of current Directors and all Members
- Main Signatory for documents
- Contact name & mailing address for documents
Once ASIC approval of deregistration application is received, it can take up to 3 months for the company to be finally struck off the register. NCS can follow up with ASIC until the company is struck off the register.
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Company Extract/Search
NORFOLK CORPORATE SUPPORT (NCS) can provide a current company search or extract which shows basic current details for that company currently on The Australian Securities and Investments (ASIC) database. (i.e. current company name, Australian Company Number (ACN), registered office, principal business address, current directors, and shareholders (current at date of last annual review ). Together with documents lodged with ASIC.
NCS can also provide an historical company search/extract which shows the history of the company from registration including resigned directors, addresses, previous shareholders etc.
NCS can also obtain copies of any documents lodged at ASIC or Personal Searches which shows all companies that a particular person is or has been a director or shareholder of. We can provide the full range of available searches for Business Names, Bankruptcy Searches etc.
For a quote on any of these services, please email enquiries@ncs-services.com.au or ring 03 9466 9990.
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